Privacy Policy
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Privacy Policy
Privacy Policy

Privacy Policy

Hi there, we’re DEKARTOPO SYSTEMS LIMITED of 5 Brayford Square, London, England, E1 0SG (“Cozyrender”) and welcome to our privacy policy. This policy sets out how we handle your personal information if you’re a Cozyrender user or visitor to our Sites. It applies across CG Jobs and any other sites operated by Cozyrender (the “Sites”).

When we say ‘we’, ‘us’ or ‘Cozyrender’ it’s because that’s who we are and we own and run the Sites.

If we say ‘policy’ we’re talking about this privacy policy. If we say ‘user terms’ we’re talking about the rules for using each of the Sites. The rules vary by product and each product makes them separately available and seeks consent to them separately to this policy.

The type of personal information we collect

We collect certain personal information about visitors and users of our Sites.

The most common types of information we collect include: usernames, member names, email addresses, IP addresses, other contact details, survey responses, blogs, photos, payment information (such as payment agent details), transactional data, tax information, support queries, forum comments, content you direct us to make available on our Sites (e.g., item descriptions), and web analytics data.

We also collect personal information from job applications, such as CVs, application forms, cover letters, and interview notes.

How we collect personal information

We collect personal information:

  • directly when you provide it (e.g., account registration, purchases, surveys),

  • automatically as you navigate through the Sites,

  • from third parties when you use services connected with the Sites.

Personal information we collect about you from others

We may receive personal information about you from:

  • Payment providers in the UK and elsewhere, to process transactions.

  • Third-party services like Google or Facebook, when you link your account or log in via these platforms.

  • Other partners, ad networks, identity verification services, or authors who upload content featuring you (e.g., model release forms).

How we use personal information

We use personal information:

To fulfil contracts, e.g. facilitating and processing transactions.

Where necessary for legitimate interests, such as:

  • Operating and maintaining the Sites;

  • Providing services to users;

  • Verifying your identity;

  • Responding to support tickets or disputes;

  • Sending updates about services or policy changes;

  • Performing analytics and improvements;

  • Monitoring activity for fraud or abuse;

  • Managing legal and operational risks;

  • Staff training;

  • Administering surveys and feedback;

  • Improving products and user experience.

With your consent, for:

  • Sending marketing communications;

  • Personalizing ads and content using cookies or similar tools.

As required by law, for example:

  • Responding to legal requests or law enforcement investigations.

When we disclose your personal information

We may disclose personal information to:

  • Cozyrender group entities and partners;

  • Authors of items or services you access;

  • Subcontractors and service providers, including those in the UK, US, Canada, Poland, Romania, Philippines, Australia, and Mexico (e.g., hosting, analytics, support, marketing, payment processing, identity verification);

  • Professional advisers (lawyers, accountants);

  • Government or regulatory authorities;

  • Prospective buyers in the event of a business sale;

  • Other third parties when required by law or necessary to defend our rights or mitigate risk.

Where we transfer and/or store your personal information

Your data will be processed in the UK and may be accessed from other countries such as the US, Canada, and Philippines where our partners operate.

We ensure that all transfers comply with applicable data protection laws and that appropriate safeguards are in place.

How we keep your personal information secure

We store personal information on secure servers (managed by us or our providers) and protect it using:

  • Username and password controls

  • Two-factor authentication

  • Encryption where appropriate

Occasionally, we store hard copy data in secure locations in the UK and Ireland.

How you can access your personal information

You can access your personal data by logging into your account.

You also have the right to:

  • Request access to your data;

  • Correct any inaccuracies;

  • Close your account;

  • Request data deletion (subject to legal and business requirements).

To exercise these rights, contact our privacy team using the details at the end of this policy.

Marketing Choices

If you’ve given consent, we may send you marketing emails about products/services we think you’ll like. You can opt out at any time via the “unsubscribe” link.

You can also manage cookie settings in your browser. Disabling cookies may affect how the Sites function.

Cookies and Web Analytics

When you visit our Sites, we collect:

  • IP address / proxy info

  • Requested domain name

  • ISP details (where applicable)

  • Visit timestamps

  • Session duration

  • Pages viewed

  • URLs accessed

  • Referring websites

  • Device OS/browser

We may also use third-party ad platforms (like Google Ads) to show you ads based on your visit history.

More info: http://www.allaboutcookies.org

Information about children

Our Sites are not for users under 16 years of age. If you’re under 16, please do not use our services or submit personal data. Users aged 16–18 may browse the site but must have parental/guardian supervision to register.

Public Information Disclosure

If you make personal information public (e.g., forum posts, social media, messages to authors), we can’t control how others use it. Always think before you share.

How long we keep your personal information

We keep your data as long as needed to:

  • Provide services;

  • Comply with legal obligations;

  • Resolve disputes;

  • Prevent fraud;

  • Enforce our terms.

If you delete your account, we may retain some information as required by law or for legitimate business purposes.

When we update this policy

We may revise this Privacy Policy from time to time. When we do, we’ll post the updated version here and notify users where required.

How you can contact us

For privacy-related queries, contact us via email:

[email protected]

Or by mail:

DEKARTOPO SYSTEMS LIMITED
Unit B2 at Shoreditch Exchange, Senna Building
Gorsuch Place, London, E2 8JF
United Kingdom

EEA Users – Your Rights

If you are in the European Economic Area (EEA):

We are the data controller under the GDPR. You have the right to:

  • Access your data;

  • Request corrections;

  • Port your data;

  • Request deletion;

  • Object to certain processing (e.g., profiling);

  • Withdraw consent (where given);

  • Complain to your local data protection authority.

Provision of some data may be mandatory (e.g., for contract purposes); in other cases, it is optional.

Privacy Policy, effective date: 19 September 2025
Last reviewed and updated for Cozyrender: 29 September 2025